How to generate employee ID card artwork from structured data

FotoFit can generate consistent front-end artwork for employee cards from a template and spreadsheet. It is not a physical access-control system, card-printer driver or guarantee that a PDF meets every print vendor's production specification.

Define the card data contract

Handle photos deliberately

• Use approved portraits with consistent framing.
• Avoid private links that require an interactive login.
• Test crop behaviour with different face positions.
• Remove or replace inaccessible source images before the job runs.
• Keep sensitive source URLs out of public verification records.

Separate artwork from printing

Confirm dimensions, bleed, colour profile, front/back imposition and printer requirements with the print vendor. FotoFit's output is based on the template canvas; production readiness depends on how that template and export are configured.

Choose managed records when edits are expected

Employee changes are common. Managed records are appropriate when an authorised user may need to correct a title, replace a photo or regenerate one card later. Temporary output is appropriate when another system owns the durable record.