Design once. Your team creates from locked layouts.
Lock the layout and publish a form. Your team fills only the fields you expose and downloads the finished output without opening the editor.
Three steps. Fully automated after that.
Design once. Lock it. Your team runs with it from there.
Admin locks the design
Use the canvas editor to design your poster, certificate, or ID card. Click Lock Template and the design is frozen — only the content fields you pick stay editable.
Publish the form link
Publish an Open or CSV Lookup form URL. Respondents can update only the fields you expose; the template layout remains locked.
Team fills, gets the poster
A teammate opens the link, sees a form containing only the allowed fields, and gets a live preview as they type. Respondents do not need a FotoFit account.
Everything a template needs. Nothing it doesn't.
Live canvas preview
As your team types into the form, the poster updates in real time. They see exactly what they're getting before they download. Zero surprises.
Design is physically locked
Once an admin locks the template, no team member can move, resize, or recolor any element. The form only exposes the fields you choose to unlock.
Private access control
Your template link only works for the people you invite. Perfect for internal brand content that shouldn't be public.
Unlimited placeholders
Unlock as many text, image, or data fields as you need. {{Name}}, {{Role}}, {{Date}}, {{Department}} - any field in your design can be a form input.
PNG and PDF output
Team members download a high-res PNG or print-ready PDF. A4, Letter, or your custom canvas size. Correct DPI, every time.
Built for teams that care about brand quality.
Anywhere a template needs to stay pixel-identical while the content changes.
Marketing Teams
Generate 50 branch office posters in the time it takes to brief a designer. Every one consistent. Every one correct.
HR Departments
Employee of the month, offer letters, recognition certificates. A form link for each template - HR sends it, team fills it.
Schools & Colleges
Award certificates, ID cards, event invitations. Teachers and coordinators generate them without touching the design.
Go deeper on this workflow
Practical setup guidance, product trade-offs, and operating details for your next project.