FotoFitSchool certificate errors are usually data errors: misspelled names, wrong classes, inconsistent dates or a late change to the approved list. Generation should begin only after the school owns a reviewed source of truth.
Use a two-person review
One coordinator prepares the sheet; another checks names, event titles, dates and award categories. The final file or worksheet should be identifiable as the approved version.
Keep sensitive data out
Do not upload full student records when the certificate needs only a name, class, event and public identifier. Minimise email and image data, especially for children.
Review edge cases
- Long names and multiple surnames
- Different scripts or diacritics
- Very long competition titles
- Duplicate recipient rows
- Missing award categories
- Signatures and logos at output resolution
Choose the right record type
Managed credentials are appropriate when the school needs verification, later correction or an issuance record. Temporary output is appropriate for a disposable batch that another school system will archive.
Reconcile after generation
Compare the completed and failed output counts with the approved list. Correct failed managed records individually instead of rerunning an entire batch without reviewing the cause.